ADDRESS: Richardson Bay Regional Agency

Enterprise System Catalog:

August 28, 2023

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VENDOR AND PRODUCT:  Adobe Systems Incorporated, Adobe Acrobat

SYSTEM PURPOSE: Stores info about meetings, agendas, applications, database, send documents for signature

CATEGORIES/TYPES OF DATA: Stores info about meetings, agendas, applications, database, documents

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: Apple, Inc., Safari

SYSTEM PURPOSE: Research, input information online

CATEGORIES/TYPES OF DATA: Databases, personnel information, safety information, events, Board notices, etc.

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: Google, Inc., Google Chrome

SYSTEM PURPOSE: General research and reporting

CATEGORIES/TYPES OF DATA: Databases, Applications, Contact Information, etc.

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: Microsoft Corporation, Microsoft Office

SYSTEM PURPOSE: Create, open, edit, and save files

CATEGORIES/TYPES OF DATA: Personnel info, database management, asset tracking, promotional info, class info, training procedures, etc.

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: Outlook

SYSTEM PUROPOSE: Internal and External Email Communications 

CATEGORIES/TYPES OF DATA: Emails, appointments, meeting dates

DEPT./PRIMARY CUSTODIAN: Not applicable

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT:  Mailchimp

SYSTEM PUROPOSE: Used on old website to collect contact information

CATEGORIES/TYPES OF DATA: email addresses

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: When requested by members of the public

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT:  Zoom

SYSTEM PUROPOSE: Set Public Board Meetings and Webinars, internal meetings

CATEGORIES/TYPES OF DATA: Public may attend board meetings, names are visible

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: YouTube

SYSTEM PUROPOSE: Recorded Videos of Board Meetings 

CATEGORIES/TYPES OF DATA: Videos are posted on RBRA website for public viewing

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: Usually the second Thursday of each month

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: Data Ticket, Inc.

SYSTEM PURPOSE: Citation Processing

CATEGORIES/TYPES OF DATA: Database, client informatoion and records

DEPT./PRIMARY CUSTODIAN: Jim Malcolm

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: Streamline

SYSTEM PURPOSE: Website Management

CATEGORIES/TYPES OF DATA: Emails, database and  email mail list

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT: GoDaddy

SYSTEM PURPOSE: Website Hosting, Website backup, SSL Certificate

CATEGORIES/TYPES OF DATA: Website and security data

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT:  Dropbox

SYSTEM PURPOSE: Store, share and access files across devices

CATEGORIES/TYPES OF DATA: Storage of internal data and data for Public Records Requests 

DEPT./PRIMARY CUSTODIAN: Karen Prows

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT:  Facebook

SYSTEM PURPOSE: Social Media site to share news and information with the public

CATEGORIES/TYPES OF DATA:  Press releases, news articles, general information 

DEPT./PRIMARY CUSTODIAN: Progress Public Affairs

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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VENDOR AND PRODUCT:   X 

SYSTEM PURPOSE:  Social Media site to provide news and information

CATEGORIES/TYPES OF DATA:  Press releases, newsletters, articles,  general information 

DEPT./PRIMARY CUSTODIAN: Progress Public Affairs

FREQUENCY OF COLLECTION: As needed

FREQUENCY OF UPDATE: As needed

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